TherapyNotes
TherapyNotes helps mental health professionals manage notes, scheduling, and billing. Helcim provides payment processing that works alongside TherapyNotes.
About Extension
TherapyNotes helps mental health professionals manage notes, scheduling, and billing. Helcim provides payment processing that works alongside TherapyNotes.
Rate comparison
In-person Payments
Online Payments
In-person Payments
Online Payments
We are all about transparency.
Assured HIPAA Compliance.
Process payments confidently knowing your clinic's PHI is protected.
Download Helcim's HIPAA Management Assertion now to see how we ensure compliance.
Features
Accept payments inside TherapyNotes
Process patient payments—appointments, private invoices, co-pays, and outstanding balances—directly inside TherapyNotes without exporting billing data or leaving the EMR.
Streamline front-desk operations
Reduce double entry and manual updates—payments flow through Helcim while your administrative staff stays in TherapyNotes.
Secure, HIPAA-ready payment handling
Helcim safeguards patient payment data with PCI compliance, tokenization, and a rigorous HIPAA compliance program backed by annual audits—ensuring secure, fast, and reliable checkout.
Lower your processing fees
Keep more of your revenue with Helcim's transparent interchange-plus pricing.
Card data migration
Already have your customer’s card data with another provider? Helcim offers free card data migration, allowing you to securely transfer your existing customer card information so you can use it with the Payment Extension.
POS mode
Need to process payments without creating an invoice? POS mode lets you accept custom payment amounts, combined totals, and payments that don’t originate from your third-party software, directly within the Extension.
How it works with Helcim
The Helcim Payment Extension enables payments to be processed through Helcim while TherapyNotes continues to manage appointments, documentation, and billing workflows. Transactions are reported and deposited in Helcim, while clinical data remains in TherapyNotes. Refunds or payment changes made outside TherapyNotes may require manual updates. Invoice currency must match your Helcim account currency. This allows practices to replace TherapyNotes’ default processor with Helcim’s lower-cost solution.
Requirements
Setup
Sign up with Helcim
Create a free Helcim account. If you already have one, you can skip this step.
Install the Helcim Payment Extension
Install the Helcim Payment Extension to your browser from the Chrome Store.
Connect your active Helcim account
Follow the guide that appears after downloading the extension. It will prompt you to log in to your Helcim account to sync the extension, and then select a currency.
Connect your Helcim hardware (optional)
If you have a Card Reader Gen or Smart Terminal, you can pair it by copy-pasting your 4-digit device code onto your Payment Extensions tab in TherapyNotes.
Frequently asked questions
Can Helcim Payment Extension reduce TherapyNotes' fees?
Yes — Helcim’s interchange-plus pricing is often lower and more transparent than default medical payment processors, helping reduce your clinic’s transaction costs.
Can Helcim integrate with TherapyNotes' billing?
Yes — Helcim can be used to process payments inside TherapyNotes allowing you to collect payments for appointments, private invoices, and outstanding balances.
What are the advantages of using Helcim on TherapyNotes?
You gain lower fees, secure PCI-compliant payment handling, unified payment reporting, and the convenience of processing payments directly inside your existing EMR workflow instead of juggling separate systems.
Is the Helcim Payment Extension an alternative to TherapyNotes' billing?
Yes — Helcim Payment Extension provides affordable payment processing which can be an alternative to TherapyNotes's built-in payment system.