Spring is a time of renewal and rejuvenation, and it's also the perfect time to give your business a thorough cleaning. By organizing your business for spring, you can create a more welcoming and productive environment for your employees and customers. One of the most overlooked aspects of spring cleaning your business is upgrading your payment processing hardware, particularly your point of sale system.
Why You Should Organize Your Business for Spring
Spring cleaning your business is beneficial in many ways. For one, it can improve the perception of your business among your customers. A clean and organized workspace indicates that you care about your business and your clients. Additionally, a clean workspace can help reduce stress and increase motivation among your employees.
Have you heard the buzzword April theory floating around? In any case you can probably relate to the feeling of light at the end of the tunnel as we emerge from another long winter. What better way to keep the energy and momentum going than creating a space that feels welcoming to your customers when they return.
Plus, when customers see how you take care of your workspace, they get an idea of how you take care of your clients. It’s also a great opportunity to refresh your processes and update your outdated systems and equipment.
Here’s 5 ways to make the most of spring cleaning your business this Spring.
1. Tidy and Organize Your Workspace
The first step in spring cleaning your business is to clean and organize your personal or customer-facing workspace like your checkout counter. This can include your desk, office, or any other area where you work.
Here are a few ideas to help you get started:
Channel your inner Marie Kondo
Put away any items you don't need and tackle that junk drawer you’ve been collecting all Winter (you know the one that is jammed shut with paperwork, spare staples, lost and found items and 20 different keys that you don’t know what they are for.)
Remove any unnecessary items from your workspace, such as old papers, broken office supplies, or anything that you haven't used in a while.
As Marie Kondo explains, everything should have an intentional space. This helps you tidy and keep spaces clean by having a spot for everything, reducing clutter, and creating processes so things don’t pile up again when things get busy.
2. Clean out all that mental clutter
Create an informal file or drawer system to prioritize tasks, for example you can use color-coded labels to identify different items and help you stay organized. For example, you can use green labels for documents related to finances, blue for client files, and yellow for personal documents. If you like the satisfaction of checking off your tasks as you complete them, treat yourself to a fresh notebook to start the season off.
Alternatively, you can go digital and learn a new task managing software, organize your existing Google Drive, or even keep a running to-do list in the notes app on your phone. By organizing your mind, you'll be able to work more efficiently and stay focused on the tasks that matter most. Don’t underestimate the power of brain dumping with a simple to-do list.
Use a digital calendar to keep track of important dates, deadlines, and appointments. This will help you stay organized and reduce the mental load of trying to remember everything.
3. Refresh Your Office or Storefront
Next, it's time to clean your office, shop, or storefront. This can include sweeping, vacuuming, or adding a fresh coat of paint. You can also add some greenery or other welcoming touches to make your space more inviting to customers. A clean and organized space not only looks more professional, but it can also help boost employee morale and create a positive customer experience.
Consider adding some personal touches, good lighting and some greenery. These can help create a more relaxed and inviting environment. Plants can also improve air quality and reduce stress levels, making them a great addition to any workspace. Good lighting can help reduce eye strain and improve your mood. Consider investing in a desk lamp or positioning your desk near a window to take advantage of natural light. You can also switch out warm-toned light bulbs for cool light to mimic outdoor lighting and give your space a modern look.
4. Discard Outdated Information
Spring cleaning is also a great opportunity to discard outdated information that you no longer need to keep. Take a look at your files and determine how long you are required to keep past job/client records. If you no longer need them, responsibly discard them. This not only clears up physical space in your office but also helps you stay organized and PCI compliant with payment industry regulations.
If you don’t already, now’s the time to shred your password notebook and switch to a secure card vault to store sensitive customer information.
P.S did you know that ACH bank information doesn’t expire the way customer credit cards do? By incentivizing customers to use this payment method you won’t have to worry about chasing down subscriptions and new card details for invoicing.
5. Upgrade Your Payment Processing Hardware
One important aspect of organizing your business for spring is upgrading your payment processing hardware. Consider updating your POS systems and equipment, whether it's time to switch to cloud-based POS software or ditching the curly cue credit card machine that’s been tying you to your register for a modern credit card machine and sleek point of sale system that lets you take payments wherever your customers are.
Upgrading your credit card machine can offer numerous benefits to your business, such as faster transaction times, increased security, and improved customer experience. By investing in a modern point-of-sale (POS) system, you can also improve your other business operations with easy-to-use and free software integrations like inventory management, recurring payments, eCommerce tools, and online checkout pages.
6. Evaluate and Improve Your Payment Processes
In addition to upgrading your payment processing hardware, it's also important to evaluate and improve your payment processes. Take a look at how you currently accept payments, and identify any areas where you can streamline or improve the process. For example, if you're still using paper receipts, consider switching to digital receipts to save time and reduce waste.
You can also explore new payment methods like mobile payments or online invoicing to make it easier for your customers to pay you and for you to access your customer markets and get paid easier. By evaluating and improving your payment processes, you can create a more efficient and streamlined payment experience for your customers, which can help boost customer satisfaction and loyalty.
Spring Cleaning: Done and Dusted!
Spring cleaning isn't just about cleaning and organizing your physical space - it's also about organizing your business for success. By following these 5 tips, you can make the most of your spring cleaning efforts and set your business up to bloom in the coming months. With these tips, your business will be ready to thrive in the spring and beyond.