Xero for keyed and in-person payments
Accept in-person and keyed payments directly from your Xero App.
About Extension
Xero is a popular cloud-based accounting platform that helps small businesses manage invoicing, customers, and financial reconciliation. The Helcim Payment Extension enables businesses to accept card-present and manually keyed credit card payments from within Xero via a Chrome extension, allowing staff to take payments in real time while keeping accounting processes unchanged. Transactions are processed through Helcim and available in the Helcim dashboard for reporting and deposits, while invoices and contacts continue to be managed in Xero.
The Helcim Payment Extension is an independent productivity tool designed to help you work more efficiently across your favorite platforms. Please note that this extension is not a direct API integration and is not officially sponsored, authorized, or endorsed by Xero for keyed and in-person payments or the third-party software providers it supports. Instead, it acts as a smart bridge in your browser, automating the manual entry of your Helcim payment data into other apps to save you time. We are proud to offer this innovative solution to give you more flexibility and choice in how you manage your business data!
Rate comparison
In-Person Payments
1.79% + 8¢ Average
Online Payments
2.31% + 25¢ Average
Xero for keyed and in-person payments's processing fees
Rates not listed
Watch demo
Install Extension
Features
Helcim allows Xero users to take in-person card payments using Helcim’s card readers—something Xero's own payment tools do not support.
Reduce your cost per transaction by using Helcim’s transparent interchange-plus pricing instead of Xero's built-in payment processor. You also have the ability to pass on your processing fees for card-present transactions effectively removing the processing fees for the payments.
All Helcim transactions—online and in-person—sync to your Helcim dashboard for simple tracking and clearer reporting.
Already have your customer’s card data with another provider? Helcim offers free card data migration, allowing you to securely transfer your existing customer card information so you can use it with the Payment Extension.
Need to process payments without creating an invoice? POS mode lets you accept custom payment amounts, combined totals, and payments that don’t originate from your third-party software, directly within the Extension.
How it works with Helcim
The Helcim Payment Extension allows payments to be processed through Helcim while Xero continues to manage invoices, contacts, and accounting records. Payments are initiated inside Xero using a Chrome extension and are recorded in the Helcim dashboard for reporting and deposits. This extension supports card-present and manually keyed credit card payments only and does not support ACH payments, Auto-Collect, or online invoice payment links. Refunds or payment adjustments made outside Xero may require manual updates. Invoice currency must match your Helcim account currency.Note: If you are using the Xero direct invoice integration alongside the Payment Extension, invoices may appear duplicated in your Helcim account. This does not affect your Xero records, where invoices remain accurate and are not duplicated.
Requirements
Setup
Create a free Helcim account. If you already have one, you can skip this step.
Install the Helcim Payment Extension to your browser from the Chrome Store.
Follow the guide that appears after downloading the extension. It will prompt you to log in to your Helcim account to sync the extension, and then select a currency.
If you have a Card Reader Gen 3 or Smart Terminal, you can pair it by copy-pasting your 4-digit device code onto your Payment Extensions tab in Xero.
FAQs
Yes — Helcim’s interchange-plus pricing is often much cheaper than Xero’s built-in payment fees.
Yes — when you integrate Helcim with Xero using the Payment Extension.
You get lower fees, ability to process card-present transactions, faster workflows, and reduced manual reconciliation across your invoices.
Yes, the extension replaces Xero's built-in payment processor so you can save on costs.